ROOM USER GUIDE
Welcome! This meeting room is equipped with:
- Dedicated Windows PC
- Logitech Rally Bar Huddle (camera, microphone, speakers)
- Large Display Monitor
You can host or join video meetings, share your screen, or present wirelessly from your own device (BYOD) so long as you the same Wi-Fi as the room display/Apple TV.
Supported Video Conferencing Platforms (Room PC)
The room PC is pre-installed with major meeting apps:
| Platform | Installed |
|---|---|
| Microsoft Teams | ✅ Yes (Teams Rooms/Desktop App) |
| Zoom | ✅ Yes (Zoom Rooms/Desktop App) |
| Google Meet | ✅ Yes (via Chrome/Edge browser) |
| Cisco Webex | ✅ Yes (App/Browser) |
| Skype for Business & Others | On request |
How to Join a Meeting (Using the Room PC)
The Dedicated Room PC is the easiest way to host or join meetings.
- Wake up the PC and Display
- Move the mouse or tap the keyboard.
- If there’s a touch controller, press Power On / Wake.
- Join a Scheduled Meeting
- Click Join on the room’s calendar invite (Zoom Rooms, Teams Rooms, etc.).
- OR launch the Teams, Zoom, Webex app from the PC and sign in.
- Use the Logitech Rally Bar Huddle
- Camera, mic, and speakers work automatically with supported apps.
- No setup required—just start your meeting.
How to Share a Presentation (Using the Room PC)
- Open your presentation files directly on the room PC – use a USB key/drive
- pre-installed is Adobe Acrobat, Power Point, Word and Excel…
- Your content appears on the large monitor and may be shared with remote participants via .Teams/Zoom/Webex etc
Bring Your Own Device (BYOD) Instructions
You can bring your own laptop, phone, or tablet to present or participate in meetings.
| Device Type | What You Can Do | How to Do It |
|---|---|---|
| Laptop (Windows/Mac) | Join the video meeting separately Share content wirelessly Control slides | – Join the same Teams/Zoom/Webex meeting on your laptop (mute mic/speakers!) – Screen share via Teams/Zoom. – Wireless screen sharing (see next section). |
| Smartphone (iPhone/Android) | Control slides Join meeting chat Wireless screen mirroring (if supported) | – Join the same Teams/Zoom meeting from your phone (mute mic/audio). – Use PowerPoint app to control slides. – Screen mirror to the display (if supported). |
Wireless Screen Sharing / Mirroring
The Room monitor supports AirPlay, Miracast, or Chromecast, you can mirror your screen directly without cables.
From iPhone/iPad (AirPlay):
- Swipe down ➡️ Open Control Center.
- Tap Screen Mirroring.
- Select the display name (e.g., “Room Display”).
How to Screen Mirror on Mac (AirPlay):
- Click the Control Center in the top-right menu bar.
- Select Screen Mirroring (icon with two overlapping rectangles).
- Pick your AirPlay-compatible device (Apple TV, Smart Display, etc.).
From Windows Laptop (Miracast):
- Press Windows + K.
- Select the display name (e.g., “Room Display”).
From Android Device (Google Cast / Smart View):
- Open Cast / Smart View from settings.
- Select the display.
Note: Wireless sharing shows content on the room display, but remote participants won’t see it unless shared via the room PC or if you join the meeting from your PC